Privacy Policy

Who we are

Pure Resourcing Solutions (“Pure”, “we”, “us” or “our”) takes your privacy seriously. This Privacy Policy explains how we collect, use, share and protect personal data when you use our website, contact us, register with us, apply for roles, or use our recruitment services. It should be read together with our Cookies Policy.

Pure Resourcing Solutions is the controller of your personal data for the purposes of UK data protection law. Pure is registered with the Information Commissioner’s Office under registration number Z8856026.

 

Contact details

If you have any questions about this Privacy Policy or how we use your personal data, please contact us at:

Privacy
Pure Resourcing Solutions
The Workspace, Pioneer Court
Vision Park, Histon
Cambridge
CB24 9PT

Email: privacy@prsg.co.uk

If you wish to update your details, you can contact us at updatemydetails@prsg.co.uk.

 

What we collect

We may collect and process the following types of personal data:

• Identity and contact details, such as your name, address, telephone number and email address.
• Recruitment information, such as your CV, work history, qualifications, skills, employment preferences, salary expectations and location preferences.
• Application and interview information, including notes from interviews, assessments and correspondence.
• Data relating to the use of our website, including technical information, IP address, browser type, device information and cookie data.
• Marketing and communication preferences.
• Information we receive from third parties, such as referees, clients, screening providers, analytics providers, payroll providers, and public authorities where relevant.

·        We may also process special category data where this is necessary and where a lawful basis and an appropriate condition for processing apply. This may include information about health, ethnicity, trade union membership or other sensitive information you choose to provide or that arises during recruitment activity.

 

How we use your data

We use personal data for the following purposes:

• To provide recruitment and related services.
• To assess your suitability for jobs and opportunities.
• To match your profile to roles we believe may be relevant to you.
• To communicate with you about vacancies, applications and career opportunities.
• To submit your details to clients where appropriate and with a lawful basis for doing so.
• To support our clients with recruitment processes.
• To carry out screening, verification, referencing and similar checks where required.
• To manage our website, systems and security.
• To respond to enquiries and requests.
• To send marketing communications where permitted by law and, where required, with your consent.
• To comply with legal and regulatory obligations.
• To maintain business records, resolve disputes and enforce agreements.

·      

Automated processing and AI

We may use technology incorporating artificial intelligence and other automated tools to help us identify and match candidates to relevant opportunities. These tools may use information such as CV content, employment history, qualifications, skills, sector experience, salary expectations, geographical preferences and other information you provide during the recruitment process.

These tools are used to support our consultants and improve efficiency and relevance. They do not replace human review or human decision-making in our recruitment process, and final decisions are reviewed by a member of our team. This may include limited profiling to assess the relevance of opportunities based on professional experience, skills, qualifications and stated preferences

Where we use automated tools in a way that has legal or similarly significant effects on you, we will tell you more about that processing and your rights at the time we collect the information or otherwise as required by law.

 

Lawful bases

We rely on one or more of the following lawful bases when processing your personal data:

• Performance of a contract.

• Compliance with a legal obligation.

• Legitimate interests.

• Consent, where we ask for it.

Necessary steps prior to entering into a contract.

Where we rely on legitimate interests, our interests include providing recruitment solutions, matching candidates to suitable opportunities, improving our services and technology, enhancing candidate and client experience, and using AI-assisted tools in a proportionate and transparent way. We balance these interests against your rights and freedoms.

 

Sharing your data

We may share your personal data with:

• Our clients for recruitment purposes.
• Screening, referencing, qualification verification and assessment providers.
• Payroll providers and other service providers supporting placements.
• IT, hosting, analytics, security and software providers.
• Professional advisers, insurers and auditors.
• Regulatory bodies, law enforcement agencies, courts or other authorities where required or permitted by law.
• Other third parties where you have asked us to share the data or have given consent.

We require our suppliers and contractors to take appropriate security measures and to process personal data only in accordance with our instructions and applicable law.

 

Information from other sources

We may receive information about you from third parties such as referees, clients, publicly available sources, analytics providers, credit checking companies, software providers, payroll providers and government or regulatory authorities. We may combine this information with data you provide to us for the purposes described in this Privacy Policy.

International transfers

Your personal data may be transferred to and stored outside the UK where this is necessary for the provision of our services or the operation of our systems. Where we do this, we will ensure that appropriate safeguards are in place, such as the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or other lawful transfer mechanisms approved under data protection law.

 

Data retention

We keep personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, reporting and contractual requirements. The exact retention period depends on the type of data, the purpose of processing and any applicable legal obligations.

Where AI-assisted or automated matching tools are used, we will not retain profiling or recommendation data for longer than necessary for recruitment and related business purposes

In determining retention periods, we consider the nature of the data, the reason it was collected, whether there is an ongoing relationship with you, legal obligations and any limitation periods for potential claims.

 

Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, destruction or damage. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. We may monitor emails, calls and secure messages sent to and from us for security, compliance, quality and lawful business purposes, including to detect and prevent misuse of our systems.

 

Cookies and tracking

Our website uses cookies and similar technologies. Please refer to our Cookies Policy for more information about the cookies we use, why we use them and how you can manage your preferences. If we use analytics or advertising tools, we will do so in line with applicable law and our Cookies Policy, including any consent requirements that apply.

 

Your rights

Depending on the circumstances, you may have the right to:

• Access your personal data.
• Rectify inaccurate or incomplete data.
• Request erasure of your data.
• Restrict processing.
• Object to processing, including processing based on legitimate interests.
• Withdraw consent where we rely on consent.
• Request data portability in certain circumstances.
• Request human intervention, express your point of view, contest decisions, or request additional information where automated processing or profiling is used in a way that significantly affects you.

If you wish to exercise any of these rights, please contact us at privacy@prsg.co.uk. We may need to verify your identity before responding.

 

Marketing preferences

Where we send you marketing communications, you can opt out at any time by following the unsubscribe instructions in the communication or by contacting updatemydetails@prsg.co.uk.

 

Complaints

If you have concerns about how we handle your personal data, please contact us first so that we can try to resolve the issue. You also have the right to complain to the Information Commissioner’s Office (ICO).

 

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate we will notify you by other reasonable means. Please check this page regularly for updates.